Conference Goals

  • Share information about the history and significance of the 1890 Land-Grant System.

  • Offer professional development for state specialists and community educators on the Extension programming model, involving program development, planning, implementation, evaluation and reporting.

  • Highlight the importance of program impact statements and provide strategies for writing them.

  • Showcase best practices and innovative programs that focus on successful strategies for addressing relevant issues and needs of underserved populations.

  • Showcase Extension programs that meet nationally recognized standards of excellence.

  • Empower participants to create impactful interdisciplinary educational programs.

  • Provide opportunities for interactions and collaborations between Extension, research and allied professionals.

  • Recognize extension colleagues and stakeholders for exemplary programs and service.

Expected Outcomes

Participants will:

  • Increase their knowledge about the history of the national Land-Grant System and the value of the 1890 Land-Grant System.
  • Increase their knowledge of the current and emerging societal issues, especially those affecting underserved communities.
  • Increase their capacity to utilize the Extension programming model for developing, planning, implementing, evaluating and reporting impactful programs.
  • Learn best practices and innovative methods for conducting relevant and effective Extension programs.
  • Learn effective concepts for writing enhanced impact statements and success stories.
  • Gain a better understanding of what constitutes program excellence in Extension.
  • Strengthen current and future collaborations between Extension, Research and allied professionals.
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Conference details

The Association of Extension Administrators (AEA) System wide Conference will be held in Orlando, Florida on June 21-25, 2020. The conference will begin with a reception at 6:00 p.m. on June 21, and concludes at 10:00 a.m. on June 25.


We are requesting that each 1890 institution bring and display at least one exhibit to the conference. There will be no cost for the first1890 institution basic 10 by 10 feet exhibit space. Each additional exhibit space will cost $3,000.00 and it will include the registration fee for one person. There will also be a fee for special requirements such as electrical outlets. Although there is no fee for the first 1890 exhibit, an exhibit registration form should be completed and submitted online as directed.

Download the Conference Exhibit Form (PDF/167KB)


The conference will provide an opportunity for Extension participants to present posters in the following five (5) areas: Agriculture and Natural Resources, Family and Consumers Sciences, 4-H and Youth Development, and Community Resource Development, and Integrated Programs. The call for abstracts for posters and submission guidelines including deadlines are provided under the Poster Tab.

Conference Abstract Poster Guidelines (PDF/257KB)

Opening Reception

The conference will begin with an opening reception at 6:00 pm – 8:00 pm on Sunday, June 21, 2020. At the opening reception, there will be an institutional roll call. During the roll call, each university will introduce their participants and present two state gifts. Each gift should be valued at $50.00 or more. The attire for the reception is something that would represent your university.

Reservation Process for Hotel Accommodation

Please click and follow this link: to make hotel reservations online at the Renaissance Orlando at SeaWorld, or call the following Group Reservation phone numbers and refer to AEA 2020 System Wide Conference: 1-407-351-555 or 1-800-266-9432. The room rate for the conference is $159 per night plus 12.5% tax. The cut-off date for the conference rate is Friday, May 29, 2020.

Optional Conference Tours

Register for these tours at Eventbrite.

Tour A: General Agriculture / Horticulture

Tour Stop #1: Knox Nursery
Knox Horticulture began in 1962 as Knox Nursery when Jim and Nadine Knox began growing cuttings in a misting box on their patio. These first plants were for home use, but in the summer of 1962, the Knox’s made their first commercial sale. Over the years, Knox Horticulture has grown considerably from that modest start, expanding their operation as they grew. The current nursery is located on 33 acres of former orange groves on Avalon Road in Winter Garden. Our production processes make extensive use of automation and computer technology. We use the Eco-friendly EZ-Pot System to significantly reduce the use of traditional plastic pots and saving money, while providing our customers with plants that have a healthier root system, resulting in faster finish times after transplant. Knox Horticulture produces a wide range of Finished Products for landscapers and area theme parks.

Tour Stop #2: Agristart
Since our humble beginnings in 1984, our family mission has been for Agri-Starts to be the world's leading and most reliable supplier of plant tissue culture starter plants and services. Agri-Starts is committed to bringing you the highest quality and most unique plant material available. We accomplish this through careful selection, heat treatments, and state of the art production techniques.

Tissue culture lab
Our tissue culture laboratories have the ability to produce millions of contaminant-free elite plants for all types of markets. The key benefits of tissue culture are consistent quality, juvenile vigor, superior branching, true to type plants at a rapid pace. Quick build-up times allow us to respond to our customers’ needs quickly.

State of the Art Greenhouses
Our liners are grown in sophisticated, environmentally controlled greenhouses with crop-specific designs to ensure high quality. We use ebb and flood irrigation with a harvesting system, which allows us to capture and reuse water and fertilizer.

Date and Time: Wednesday, June 24, from 12:30 p.m. to 5:00 p.m.
Transportation: Two Rented 12-Passenger Vans
Tour Participants: Max 20
Cost: $45 per person includes transportation and a box lunch

Tour B: Foods and Nutrition, Community Gardening and Local Foods

This tour is suitable for professionals that work in the areas of foods and nutrition, community gardening, and local foods, but all are welcome to attend. This tour will feature one offsite visit followed by a back of the house tour of the Renaissance Orlando at Seaworld.

Tour Stop #1: Edible Education Experience
"Our vision is food confident communities with life-skills to embrace wholeness”
Through an edible education experience, life-skills are taught to a diverse community of students, families, and teachers, enabling them to grow their own food and cook delicious, affordable, nutritious meals. Integrated into each experience are the joy of learning, the benefit of activity, and time to reflect and express gratitude.

Edible Education Experience offers a variety of enrichment programs that promote a healthy lifestyle and benefit students, parents, educators, community neighbors, and Central Florida leaders.

Tour Stop #2: Renaissance Orlando at Seaworld
Turn new experiences into unforgettable moments at Renaissance Orlando at SeaWorld®. This 90-minute “back of the house” tour will be a culinary experience that you will not soon forget.  The tour will feature visits to the R Kitchen, an interactive and open kitchen, the bakeshop, banquet kitchen, and the kitchens of the Tradewinds and Palms Restaurants. Learn about the hotel’s sustainability practices, beekeeping, hydroponics production, their menus, and food production, and be delighted with tasty little samples all along the tour.

Date and Time: Wednesday, June 24, from 12:30 p.m. to 5:00 p.m.
Transportation: Two Rented 12-Passenger Vans
Tour Participants: Max 20
Cost: $100 per person includes transportation and a box lunch

Download flyer for more details (PDF/100KB)

Conference Registration FAQ

My university has paid for its assessment. How do I register the attendees for the conference?
Go to and log in using the password provided.
Is group registration available?
Yes. However, participants can complete the registration process as an individual. It is up to each individual institution to govern their process. a. Is it required to register the entire group at one time? Yes.
How long do I have to register before the system times out?
The system is set to time out after two hours. After that period, you will lose any information in the system and will need to start again.
Can I change/edit my registration at a later time/date?
Yes. As long as you have received a registration confirmation, you can log back into the system and make changes. You will need your Eventbrite login and password to access the registration and make changes.
My university will bring more than 20 participants. How do I register and pay for additional participants?
Complete registration for each person using the provided link. The AEA treasurer will invoice your institution for any participants over the 20 slots allowed.
What is the VIP Guest registration category?
Universities should use this category if they are sponsoring registration for a retired administrator, conference honoree or stakeholder.
How do I register my institution’s exhibit?
Go to and use the password provided.
Is additional exhibit space available?
Yes. Institutional assessments include one 10’ x10’ exhibit space. The cost for additional space is $3,000 per 10’ x 10’ space.
Are electricity, sound and other related items included in the exhibit fee?
No. All exhibitors are required to request AND pay for these items. You may download the list of available supplemental items for more information, including cost. Email all orders for supplemental items to Dr. Raymon Shange, Exhibit Committee Chair at
Is there a specific exhibit/vendor set up time?
Yes. Exhibit and vendor set up will take place on Sunday, June 21, 2020, from 1:00 p.m. – 6:00 p.m. and Monday, June 22, 2020, from 8:00 a.m. to 10:00 a.m. Exhibit and vendor exhibit and vendor dismantling will take place on Wednesday, June 24, 2020 from 1:00 p.m. - 6:00 p.m.
Does having an exhibit space include an additional participant registration without a fee?
What is the process and cost for shipping exhibits to the conference area?
All receiving, handling, storage and shipping is provided by the FEDEX Office onsite (located at the conference hotel).
How do I register for the optional tours?
Tour information is located above under conference details. Register for the tours and complete payment on Eventbrite: